Tips and Tricks from SysPanacea.com


+ Make new identities. - Make new identities. If there are many users on your system, then create your identity and password protect it. Select File > Identities > Add New Identity. Now you can check your mails without a fear of that anyone else can read that as they are password protected.
+ Block Spams. - Block Spams. If you want to stop spams, simply select those spams and select Block Senders. This will automatically rediret your spams to Deleted items.
+ *Emply Deleted Items* on exit. - Emply Deleted Items on exit. There is an option that empty your Deleted Items** on exit. Select Tools > Maintainence. And check this option Empty Messages from the deleted items folder on Exit.
+ Error The export could not be performed. An error occurred while initializing MAPI. - Error The export could not be performed. An error occurred while initializing MAPI. This happens if you configure Outlook Express as the default MAPI client. Start Tools > Options > General tab, clear Make Outlook Express my default Simple MAPI client check box and click Apply. A message will appear The Simple MAPI client has been changed . You need to restart your machine for the change to take effect. Click OK.
+ Sending an important mail, wants a receipt notification. - Sending an important mail, wants a receipt notification. If you want a Read Receipt feature, so that you can be sure that the receiver has read your mail then select Tools > Options > receipts > Request a read receipt for all new messages. It is also dependent on email service provider.
+ Customise Toolbar - Customise Toolbar There are many icons which are rarely used. Right-click on toolbar and customise by removing those icons.
+ Organise your mails by creating new folders. - Organise your mails by creating new folders. Create new folders for different senders. Like you can create folders for office, personal mails. Create by select File > New > Folders, now enter the name according to your choice.
+ Autocomplete Email addresses. - Autocomplete Email addresses. Enable autocomplete feature by selecting Tools > Options > Send > Automatically complete email address while composing. This will help you in speed up your work.
+ Busy schedule, use Auto responder. - Busy schedule, use Auto responder. If you are busy and are unable to check your mails then use Auto Responder, select Tools > Message Rules > Mail , select For all Messages. You can also send a notification message to the sender.
+ Compress your messages. - Compress your messages. To compress your inbox messages, you can use AutoArchive feature. To activate this feature, right click the folder, select Properties > AutoArchive tab.
+ Add in your Address book. - Add in your Address book. If you want to add an entry in your address book from a email, the address is present in From, To, Cc field, than simply right-click on the name and select Add to Contacts. The entry for the contact will open with the name and e-mail address already filled. Fill rest of the form.
+ To hide the names and e-mail addresses of the people whom you are sending the e-mail. - To hide the names and e-mail addresses of the people whom you are sending the e-mail. If you do not want the other person to know to whom you are sending carbon copies the add their names in Bcc instead CC.
+ Address book back up. - Address book back up. If you want to take the back up of the address book, then search for the files with extensions . Wab. Outlook Express stores the address book as a file.
+ Change the time intervals displayed in calender. - Change the time intervals displayed in calender. To change the time interval displayed in your calender, just right click on time and select the new desired time interval.
+ On starting OutLook Express it gives error Identity switch cancelled. The current identity could not be changed because one of the applications was unable to switch. - On starting OutLook Express it gives error Identity switch cancelled. The current identity could not be changed because one of the applications was unable to switch. This problem occurs when a particular entry in the registry is either damaged, or is missing. Edit registry, HKEY_CURRENT_USER\Identities Double click identities.In the left pane keys are the identites. Click on the Account ID, and make sure that a string value with the name, User Id, exists in the right pane, and has the same value as that of the Account Id. If you have more than one id, then check for all all of these. Delete and recreate the string, User Id. This should solve the problem.
+ While retrieving mails, error essage appears A time-out occurred while communicating with the server. Account: account name, Server: server name, Protocol:POP3, Port:110, Secure(SSL):No, Error Number:0x800CC19. - While retrieving mails, error essage appears A time-out occurred while communicating with the server. Account: 'account name', Server: 'server name', Protocol:POP3, Port:110, Secure(SSL):No, Error Number:0x800CC19. Increase the time out from 1 to 2 minutes or more. Go to Tools > Accounts > Mail > Properties > Advanced Slide the Server Timeouts bar to change the time.
+ Disabling splash screen in OE 6. - Disabling splash screen in OE 6. Edit the key HKEY_CURRENT_USER\Identities\{6556FA89-1137-4E97-9ABB-DC51DAC8152B}\Software\Microsoft\Outlook Express\5.0, add or modify DWORDNoSplash, set its value to 1.
+ Disabling splash screen in OE 5. - Disabling splash screen in OE 6. Edit the key HKEY_CURRENT_USER\Identities\{ABE2B8A0-C02D-11D3-867B-948FF355BD32}\Software\Microsoft\Outlook Express\5.0, add or modify DWORDNoSplash, set its value to 1.
+ Add voting options to a mail in Outlook 2002 . - Add voting options to a mail in Outlook 2002 . Open Outlook 2002 > Create a new mail message > From message window click Options button on the toolbar > Check the checkbox beside Use voting buttons option > From drop down arrow select voting buttons you want to use > Click close.
+ Want to recall a sent email in Outlook 2003. - Want to recall a sent email in Outlook 2003. Click Sent message folder > Open the message you want to recall > Go to Actions menu, click Recall this message option > Select Delete unread copies of this message, verify that the Tell me if recall succeeds or fails for each recipient option is selected > Click OK.
+ Set reminder to reply to a message in Outlook 2003 - Set reminder to reply to a message in Outlook 2003 . Open Outlook > Go to message that you want to set reminder for > Right click and go to Follow Up option and click Add Reminder > In Due By list, select date when you want to receive reminder > Use drop down arrow in second list to select time of day of reminder > Click OK.
+ Send your mail at a specific date and time in Outlook 2002. - Send your mail at a specific date and time in Outlook 2002. Open Outlook > create a new mail message > in message window click options button on toolbar > check the option Do not deliver before option > from the drop down select date and time that you want to send the message > click close.
+ Use Replace in Outlook 2003 to delete multiple characters - Use Replace in Outlook 2003 to delete multiple characters Open mail message where u want to delete multiple characters > Go to edit menu > select Replace option > Go to Replace tab > In Find What field type word or character that you want to delete. Leave the Replace with field blank > Click Replace All button > Click OK.
+ Saving all attachments in Outlook 2003. - Saving all attachments in Outlook 2003 Open Outlook > Go to email message that contains multiple attachments > Go to File menu > Select Save attachments > Select All attachments > Save all attachments window will appear where you can select the attachments you want to save > Click OK > Give file location where you want to save all attachments > Click OK.
+ Adding holidays in Outlook calender. - Adding holidays in Outlook calender Open Outlook > Go to Tools menu > click Options > In Prefences tab click Calender Options > Click Add Holidays > Check the box beside appropriate country/countries > click OK > Click OK to close calender options window > click OK to close options window.
+ Keep notes on your desktop in Outlook. - Keep notes on your desktop in Outlook. Open Outlook > Go to File menu > Click New > click Note, for shortcut you can press CTRL + SHIFT + N > Small window appears on your desktop where you can type the text for your note. Note remains open on your desktop > Click close button to close the note and it will be stored in Outlook.
+ Adding a Picture to a contact in Outlook 2007. - Adding a Picture to a contact in Outlook 2007. Open Outlook 2007 > Go to Go menu and select Contact > Open an existing contact > click on Picture beside the contact to add Picture for the contact > Locate and select the picture that you want to assign to the contact, Outlook will automatically resize the picture to fit within contact picture space.
+ Ignore email alerts in Outlook. - Ignore email alerts in Outlook Open Outlook > Go to Tools menu click Options > Go to Preferences tab > click E-mail options > Select Advanced E-mail options button > Uncheck the Display a New Mail Desktop Alert(default Inbox only) option > Click OK to close Advances E-mail options window > Click OK to close E-mail options window > Click OK to close Options window, now email alert will no more irritate you.
+ Display Desktop Alert in Outlook anywhere you want on desktop. - Display Desktop Alert in Outlook anywhere you want on desktop. Open Outlook > Go to Tools menu > Select Options > Email Options > Advanced Email options > Click Desktop Alert settings > Click Preview > Drag sample desktop alert that appears to location where ever you want on desktop.
+ Configure recurring appointment in Outlook 2003. - Configure recurring appointment in Outlook 2003. Open Outlook 2003 > Go to File menu > Select New > Select Appointment > Enter description for appointment in Subject field > Enter location of the appointment > Enter start and end time and other options you want to configure > Click Recurrence in toolbar > Click frequency of appointment and recurring options > click OK > On Appointments tab click Save and close.
+ Mail in Outlook 2002 at a specific date and time - Mail in Outlook 2002 at a specific date and time Open Outlook > create a new mail message > in message window click options button on toolbar > check the option Do not deliver before option > from the drop down select date and time that you want to send the message > click close.
+ Use Replace in Outlook 2003 to delete multiple characters - Use Replace in Outlook 2003 to delete multiple characters Open mail message where you want to delete multiple characters > Go to edit menu > select Replace option > Go to Replace tab > In Find What field type word or character that you want to delete. Leave the Replace with field blank > Click Replace All button > Click OK.
+ Saving all attachments in Outlook 2003 - Saving all attachments in Outlook 2003 Open Outlook > Go to email message that contains multiple attachments > Go to File menu > Select Save attachments > Select All attachments > Save all attachments window will appear where you can select the attachments you want to save > Click OK > Give file location where you want to save all attachments > Click OK.
+ Adding holidays in Outlook calender - Adding holidays in Outlook calender Open Outlook > Go to Tools menu > click Options > In Prefences tab click Calender Options > Click Add Holidays > Check the box beside appropriate country/countries > click OK > Click OK to close calender options window > click OK to close options window.
+ Keep notes on your desktop in Outlook - Keep notes on your desktop in Outlook Open Outlook > Go to File menu > Click New > click Note, for shortcut you can press CTRL + SHIFT + N > Small window appears on your desktop where you can type the text for your note.Note remains open on your desktop > Click close button to close the note and it will be stored in Outlook.
+ Adding a Picture to a contact in Outlook 2007 - Adding a Picture to a contact in Outlook 2007 Open Outlook 2007 > Go to Go menu and select Contact > Open an existing contact > click on Picture beside the contact to add Picture for the contact > Locate and select the picture that you want to assign to the contact, Outlook will automatically resize the picture to fit within contact picture space.
+ Ignore email alerts in Outlook - Ignore email alerts in Outlook Open Outlook > Go to Tools menu click Options > Go to Preferences tab > click E-mail options > Select Advanced E-mail options button > Uncheck the Display a New Mail Desktop Alert(default Inbox only) option > Click OK to close Advances E-mail options window > Click OK to close E-mail options window > Click OK to close Options window, now email alert will no more irritate you.
+ Display Desktop Alert in Outlook anywhere you want - Display Desktop Alert in Outlook anywhere you want Open Outlook > Go to Tools menu > Select Options > Email Options > Advanced Email options > Click Desktop Alert settings > Click Preview > Drag sample desktop alert that appears to location where ever you want on desktop.
+ Configure recurring appointment in Outlook 2003 - Configure recurring appointment in Outlook 2003 Open Outlook 2003 > Go to File menu > Select New > Select Appointment > Enter description for appointment in Subject field > Enter location of the appointment > Enter start and end time and other options you want to configure > CLick Recurrence in toolbar > Click frequency of appointment and recurring options > click OK > On Appointments tab click Save and close.
+ Automatically empty deleted items in Outlook 2003. - Automatically empty deleted items in Outlook 2003. Open Outlook > Go to Tools menu > Select Options > Go to Other tab > Check the Empty the Deleted Items folder upon exiting option > If you do not want a warning to appear each time the Deleted Items folder is emptied, click Advanced Options and clear the Warn before permanently deleting items option.
+ Avoid storing messages in Sent Items folder in Outlook 2003. - Avoid storing messages in Sent Items folder in Outlook 2003. Open Outlook > Go to Tools menu > Select Options > Go to Preferences tab > Click Email options button > Under Message Handling, remove the check beside Save copies of messages in Sent Items folder.
+ Configure default reminder for appointments in Outlook 2003 - Configure default reminder for appointments in Outlook 2003 Open Outlook 2003 > Go to Tools menu > Select Options > Go to Preferences tab under Calender group, use drop down arrow beside Default Reminder to increase or decrease the value. If you do not want Outlook to give reminders remove the check beside the Default Reminder option > Click OK to save your changes.
+ Change the color of overdue tasks in Outlook 2003 - Change the color of overdue tasks in Outlook 2003 Open Outlook > Go to Tools menu > Select Options > Go to Preferences tab, under Tasks group select Task Options > Click down arrows besides the Overdue task color and Completed task color options to select alternate colors.
+ Automatically check your spelling before sending in outlook 2007. - Automatically check your spelling before sending in outlook 2007. Open Outlook > Click tools and then options > Click the spelling tab > Place a check beside the Always check spelling before sending option > Click OK.
+ Creating Rules in Microsoft Outlook - Creating Rules in Microsoft Outlook Open Outlook > Go to Tools > Rules and Alerts > Click New Rule option > In Step 2 give mail id of the person you want to apply rule for in people or distribution list link, ensure that mail id is been reflected in From text box in Rule Address window > Click OK > On Rules Wizard window in step 2 type the folder where you want to move the mails in specified link > Click Next > Let there be defaults settings > Click Finish > Microsoft Office Outlook window spawns informing it is a client-only rule, click OK > Click OK to close Rules and Alerts window.
+ Setting password on your .pst file in Microsoft Outlook 2003 - Setting password on your .pst file in Microsoft Outlook 2003 Open Outlook > Go to Go menu > Folder List > Right click on Personal folders > Go to Properties > On General tab, click Advanced > Click Change password > Type your new password > Do not check the option Save this password in your password list as this prevents the password from being stored in cache and every time outlook opens it will ask for password > Click Ok to save the settings.
+ Access Hotmail/Live mail using POP3. - Access Hotmail/Live mail using POP3. You can now access Hotmail/Live mail using POP3 access and can cofigure your Outlook Express/Microsoft Outlook to send/receive mails. Following are the configuration: POP server: pop3.live.com (Port 995) POP SSL required? Yes User name: Your Windows Live ID Password: Password SMTP server: smtp.live.com (Port 25 or 587) Authentication required? Yes TLS/SSL required? Yes.
+ Easy access to e-mail account information through backstage view in Outlook 2010. - Easy access to e-mail account information through backstage view in Outlook 2010. Open Outlook application, click Office button at left hand side top most corner of the application to go at the backstage view. By default control is on the Info tab where settings related to Account Information is been provided for easy access. This tab includes Account settings, Automatic replies (Out of Office), Mailbox cleanup and Rules and Alerts. At the right hand side application gives a preview of the selected mail in the application.
+ Find an open time slot to arrange a team meeting easily by group scheduling feature in Outlook 2010. - Find an open time slot to arrange a team meeting easily by group scheduling feature in Outlook 2010. Group scheduling allows user to view individual calenders of your team all at once. In Outlook application, open calender view by Ctrl + 2 shortcut key. Now click home tab in the ribbon and there select Schedule view in Arrange group. In this view at the left hand side names of team members are been displayed. Check the checkboxes next to team members to enable group scheduling view. This view helps to find empty slots for a team meeting.
+ E-mail your calender to your colleagues to arrange a meeting in Outlook 2010. - E-mail your calender to your colleagues to arrange a meeting in Outlook 2010. In Outlook application open calender view by pressing Ctrl + 2 shortcut key. Now, click home tab in the ribbon and from there select E-mail calender in Share group. Send a Calender via E-mail dialog box will pop up along with new mail message. In this dialog box user can select the Calender, Date range of the calender, Detail of the calender to be sent and also some Advanced settings related to e-mail layout with details of items marked private and including attachments within calender items. Select the settings of own choice, click OK to close the dialog box and send the calender via e-mail easily.
+ Hide the mailing list from recipient using blind carbon copy in outlook 2010. - Hide the mailing list from recipient using blind carbon copy in outlook 2010. Open Outlook 2010 application, in the Home tab click on New Email option to open new mail message. In the new mail message click on Options in the ribbon, select BCC in Show Fields group, BCC field gets added in the mail message where user can add the mailing list hiding it from the recipients.